Microsoft PowerPoint for Windows remains the go-to choice for creating and sharing presentations. However, there are some key differences between the perpetual and subscription versions of Microsoft Office that users should be aware of.
Microsoft offers two models for purchasing Office: a one-time software license or a subscription-based Microsoft 365 or Office 365 plan. With the perpetual version, such as Office 2019 or Office 2021, users own the software forever but don’t receive any future feature updates. On the other hand, the subscription plans provide continuous updates and access to new features.
To add to the confusion, Microsoft has rebranded most of its Office 365 subscriptions as Microsoft 365, which usually includes additional features and applications. It’s essential to understand the specific inclusions and differences when choosing the right plan for your needs.
For Windows users, this cheat sheet highlights the features introduced in PowerPoint for Microsoft 365 and Office 365 since 2015. The article will be updated as new features are rolled out. A separate cheat sheet is available for users of PowerPoint 2016 and 2019.
The Ribbon interface in PowerPoint for Microsoft 365/Office 365 remains largely the same as in previous versions. Familiarity with how the Ribbon works is assumed, and a refresher can be found in the PowerPoint 2010 cheat sheet. Recent updates have given the Ribbon a cleaner and more modern look, aligning with Windows 11 aesthetics. The flattened design, combined with high-contrast colors, improves visibility for users.
Commands in the Ribbon can be found in their usual locations, but users can also utilize the search bar for faster access to specific commands. Additionally, users can customize the display of the Ribbon according to their preferences, such as hiding or showing tabs and commands, or even entering full-screen mode.
The File tab on the Ribbon provides access to the backstage area, where users can open, save, or save copies of their presentations. Users can also connect their Office account to cloud-based services like SharePoint and OneDrive, with associated email addresses displayed for easy identification.
Microsoft has been working on a simplified version of the Ribbon, which is currently available in Outlook for Windows. Although a preview of the simplified Ribbon is accessible in the online version of PowerPoint, its implementation in the desktop app remains uncertain.
The Search bar in PowerPoint, previously known as Tell Me, has become an efficient tool for locating specific features. Users can simply type in a task, such as “change handout orientation,” and the Search bar will provide potential matches.
With its numerous powerful features, PowerPoint can sometimes be overwhelming. The Search bar simplifies the process by bringing buried or rarely used tools within easy reach.
As PowerPoint continues to evolve, users can rely on guides and cheat sheets to stay up to date with the latest features and functionalities. Understanding the differences between perpetual and subscription versions ensures that users make informed decisions when choosing the right plan for their presentation needs.
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